The Cheadle Hall is under 24hr Video surveillance

1. PRIVACY POLICY

(a) The Renter consents to the collection, use and disclosure of his/her personal information provided herein, to meet all regulatory requirements, facilitate the rental and all payments required hereunder, and for future program and facilities planning purpose. This information is only obtained if you supply it voluntarily through contacting the Cheadle Community Club via email or online forms. This information is not disclosed except to the Board of Directors for the purpose of processing your Cheadle Hall rental.

2. THE AGREEMENT

(a) Upon requesting use of the Cheadle Hall, an Invoice and The Agreement will be sent to you by email. These must both be returned to us with a reasonable amount of time to keep the rental date.

(b) The Agreement can be filled out, and signed electronically, the PDF may be sent to:
[email protected] OR;

(c) The Agreement can be printed, filled out, signed and scanned and the PDF may be sent to:
[email protected] OR;

(d) The Agreement can be printed, filled out, signed and mailed to:
Cheadle Community Club
RR 1 Site 3 Box 28
Strathmore, AB T1P 1J6

3. PAYMENT

(a) Payment of the rental fees and security deposit are due at the time of booking. Accept forms of payment are credit card, and e-transfer. (No Personal Cheques)
Please send E-transfers to: [email protected]

(b) The security deposit (Less damages) will be returned within 14 business day by cheque.

(c) Businesses or Organizations may send cheques to:
Cheadle Community Club
RR 1 Site 3 Box 28
Strathmore, AB T1P 1J6

4. TERM AND TERMINATION

(a) Notwithstanding anything contained within the Agreement, the Renter acknowledges and agrees that the Owner shall have the absolute right to terminate this Agreement, together with all rights and privileges granted to the Renter under the Agreement upon notice in writing or in person.

(b) Notwithstanding anything contained within the Agreement, the parties hereby acknowledge and agree that the Renter shall provide the Owner with written notice of cancellation or termination not less 14 days prior the commencement of the Term. Failing such notice, the Fees contemplated within the Agreement shall be payable by the Renter regardless of the Renter’s use of the Rental Area.

5. INSURANCE

(a) The Owners insurance policy does not cover the Renters.

(b) Insurance is required for all renters.

(c) If liquor is being consumed then you MUST have insurance, on top of the liquor permit.

(d) A copy of the insurance must be provided.

(e) The Cheadle Community Club and Wheatland County will be named as additional insured parties.

5. USE AND OCCUPATION

(a) The Renter shall be permitted to use the Rental Area throughout the Term of the Agreement for the Function, and for no other purpose whatsoever.

(b) Without in any way limiting the generality of the foregoing, the Renter agrees that it shall not bring, keep or store or permit to be brought, kept or stored any combustible material or explosives on the Rental Area.

(c) The Renter will promptly inform the Owner of any bodily injury sustained by any person attending the Function, and any property damage that may occur to the Facility during the Term.

(d) The Rental Area shall be at the risk of the Renter throughout the Term. The Renter assumes the liability for and shall pay for any loss or damage arising from the use or occupation of the Rental Area from any cause whatsoever and, without limiting the generality of the foregoing, liability arising from fire, theft, injury to person or death, loss or destruction of Facility or any part thereof.

(e) The Renter acknowledges and agrees that its rights to enter upon and use the Rental Area granted under the Agreement shall not confer upon the Renter any exclusive right whatsoever with respect to the use or occupation of the Rental Area, and that the Renter shall have no claim to the Rental Area other than as a licensee as provided within the Agreement.

(f) The Renter acknowledges and agrees that the rights of the Renter are only personal in nature, and that nothing contained within the Agreement shall be interpreted so as to confer upon the Renter any legal or equitable estate or interest in the Facility or the Rental Area.

(g) The Renter, upon performing and observing the covenants and conditions contained herein, shall be entitled to reasonably exercise the rights herein granted to the Renter without any unreasonable hindrance, molestation or interruption from the Owner.

(h) The Renter acknowledges and agrees that the Owner may deem it necessary or appropriate, from time to time, to cause or allow third parties to perform work upon the Rental Area as may be deemed necessary in the sole discretion of the Owner, and the Renter acknowledges and agrees that the Renter shall in no way interfere or hinder the construction, installation, repair or maintenance undertaken by the Owner or any person to whom the Owner has granted such permission.

7. RENTERS RESPONSIBILITIES

(a) The Renter will not permit any damage to occur to the Facility and will leave the premises in the same condition or substantially the same condition as when the Renter entered the Facility for the Function, failure to do so will result in loss or partial loss of security deposit.

8. INDEMNITY AND RELEASE

(a) The Renter shall be liable for, and shall indemnify and save harmless the Owner, its agents, employees, invitees or contractors and County of Wheatland, its councilors, officers, employees and agents from any claim, damages, liability, cost, fee, penalty, action, cause of action, demand, damage to property, injury to person or death (including, without limitation to, legal fees of the Owner and County of Wheatland on a solicitor and his own client full indemnity basis), whether in contract or in tort, suffered or incurred by the Owner, its agents, employees, invitees or contractors and County of Wheatland, its councilors, officers, employees or agents or by any other person, firm, partnership, corporation or entity resulting directly or indirectly from, attributable to, by reason of, arising out of, or in any way related to the occupation or use of the Rental Area by the Renter or any of its directors, officers, servants, agents, invitees, contractors, or employees, whether or not such things are done in the exercise or purported exercise of the rights conferred upon the Renter within the Agreement or from any breach of the Agreement or any other negligent act or omission or willful misconduct of the Renter or any of its directors, officers, servants, agents, invitees, contractors, or employees.

(b) The Renter acknowledges and agrees that all property of the Renter which may hereafter be located on, under, or within the Rental Area or the Facility shall be at the sole risk of the Renter, and the Owner, its agents, employees, invitees or contractors and County of Wheatland, its councilors, officers, employees and agents shall not be liable for any loss or damage thereto, howsoever occurring and the Renter hereby releases the Owner, its agents, employees, invitees or contractors and County of Wheatland, its councilors, officers, employees and agents from all actions, claims, demands, suits or proceedings whatsoever in respect of any such loss or damage.

9. DEFAULT

   (a) If in the sole opinion of the Owner the Renter undertakes or permits any activity whatsoever within the Rental Area which is outside of the permitted uses contemplated herein, or which may be a nuisance or cause damage, or if the Renter is in default of any of the terms, covenants or conditions of the Agreement, the Owner may, in its absolute discretion give the Renter notice of immediate termination of the Agreement and the rights and privileges granted to the Renter, and the Renter shall forthwith vacate the Rental Area.

   (b) If the Renter fails or neglects to perform any of its obligations under the Agreement, the Owner shall have the right, but shall not be obligated, to take such action as is reasonably necessary in the sole discretion of the Owner to perform such obligations. In such event, the Renter shall be responsible for the payment of all costs incurred by the Owner forthwith to the Owner.

10. MAINTENANCE AND ALTERATIONS

    (a) The Owner acknowledges that the Rental Area is in a good, safe, and clean condition and repair. The Renter shall leave the Rental Area in substantially the same condition which existed immediately prior to the commencement of the Term. If the Renter fails or neglects to leave the Rental Area in substantially the same condition in which it existed immediately prior to the commencement of the Term, the Owner shall have the right, but shall not be obligated, to take such action as is reasonably necessary in the sole discretion of the Owner to perform the Renter’s obligations. The Renter agrees to reimburse the Owner forthwith without demand for the cost of any and all such action performed by the Owner, its servants, contractors or agents pursuant to this clause.

    (b) The Renter agrees that it shall not install any alterations or improvements (including, without restriction, any radio or television antennae, or any mechanical, cooking, electrical or other means of sound production or similar devices), nor install, display or affix any sign, lettering or advertising medium upon or in the Rental Area or elsewhere on the Facility, without the express written consent of the Owner.

    (c) Upon the expiration or earlier termination of the Agreement, the Renter shall remove all alterations, property or improvements of any kind whatsoever belonging to or installed by the Renter, whether expressly permitted by the Owner or not, from the Rental Area and restore the Rental Area to a clean condition equivalent to that which existed prior to the commencement of the Agreement. If the Renter fails or neglects to restore the Rental Area and remove property as required above the Owner shall have the right, but shall not be obligated, to take such action as is reasonably necessary in the sole discretion of the Owner to perform the Renter’s obligations. The Renter agrees that the Owner shall not be responsible for any alterations, property or improvements of the Renter thereby removed from the Rental Area, and further agrees to reimburse the Owner forthwith without demand for the cost of any and all such action performed by the Owner, its servants, contractors or agents pursuant to this clause.

11. GENERAL

    (a) The headings to the articles and sections of the Agreement are solely for the convenience of the parties and are not an aid in the interpretation of the Agreement.

    (b) No consent or waiver, express or implied, by the Owner to or of any breach or default by the Renter in the performance by the Renter of its obligations hereunder shall be deemed or construed to be a consent or waiver to or of any other breach or default in the performance of obligations hereunder by the Renter. Failure on the part of the Owner to complain of any act or failure to act of the Renter, or to declare the Renter in default, irrespective of how long such failure continues, shall not constitute a waiver by the Owner of its rights hereunder.

    (c) If any term, covenant or condition of the Agreement or the application thereof to any party or circumstance is invalid or unenforceable to any extent, the remainder of the Agreement or application of such term, covenant or condition to a party or circumstance other than those to which it is held invalid or unenforceable shall not be affected thereby and each remaining term, covenant or condition of the Agreement shall be valid and shall be enforceable to the fullest extent permitted by law.

    (d) The Agreement shall be governed by and construed according to the laws of the Province of Alberta. All legal proceedings arising from the Agreement shall be tried and directed by the court of competent jurisdiction in Alberta.

    (e) Time is of the essence of the Agreement and each of its provisions.

    (f) The terms and conditions set forth within the Agreement, together with the Schedules, shall constitute all of the terms and conditions of the Agreement, and there are not other terms, conditions, covenants, agreements, representations or warranties, either express or implied, arising between the parties hereto except as expressly set forth herein.

    (g) The Renter shall at all times and in all respects abide by all laws, bylaws, legislative and regulatory requirements of any governmental or other competent authority relating to the use and occupation of the Rental Area.

    (h) The Renter’s obligations contained in the Agreement shall survive the expiration or termination of the Agreement for any reason whatsoever until satisfied in full, and shall not be merged upon the execution of any other documentation by the parties.

    (i) The Agreement shall ensure to the benefit of and be binding upon the parties hereto, their respective executors, administrators, successors and permitted assigns.

    (j) The Cheadle Hall is a non-smoking Facility, governed by the Tabacco and Smoking Reduction Act.

    (k) The Owner has the right to adjust Fees as they see fit.

    (l) There is no camping at the Cheadle Hall.

    (m) Fireworks are not allowed.

    (n) The Owner, its directors, officers and agents will not be liable for any theft, loss or damage of property of the Renter, its agents, employees, servants or invitees, however so caused.

12. MAXIMUM OCCUPANCY LOAD

The Renter shall comply with the Occupancy Load Card located within the building;

Standing Space – 300

Space with non-fixed seats and tables – 240

Liquor Permit Load – 180

Cheadle Community Club

www.CheadleAlberta.ca

[email protected]

587-355-6300